Office Administrator (3 days per week - Tuesday/Wednesday/Thursday)

Location: Okehampton, Devon

Hours: 22.5 hours per week (office based)

Reporting Into: HR Officer

Salary: Dependent on experience

Holiday: 25+ Bank Holidays (FTE equivalent)

Role Summary:

Working across the business, this role will perform various types of administration functions. The role will include supporting the business as the first point of contact between the company and its customers, vendors, and visitors.  In addition, it will be required to champion and develop the ethical, community-minded side of the business as well as supporting internal communications and engagement.   

Main duties & Responsibilities:

• Manage the reception area, hot desk and meeting room bookings and notice boards.
• Answer the external phone lines and meet and greet visitors to the main reception.
• Manage office supplies, including stationery, franking machine, vending machine, water cooler contractors, and monitor external emails coming into the office admin FG.com address.
• Support the business with co-ordinating the pool car, organising lunches, overnight stays, and other travel requirements as and when required.
• Coordinate and administer the monthly Top Dog reward scheme.
• Coordinate the Agenda, attend, and minute the bimonthly employee forum meetings.
• Annual archiving of leaver files and supporting the HR Officer with administrative tasks when required.
• Activate and deactivate swipe cards for new starters and leavers respectively, coordinate locker keys, order workwear, and maintain the employee discount list for Forthglade employees.
• Support the business in other ad hoc work, and general administration.

Person Specification:

• A high level of numeric and IT competency specifically Excel, Outlook, and PowerPoint              
• A professional, positive, and flexible attitude required.
• Be prompt, reliable and trustworthy.              
• The ability to build good relationships and communicate effectively at all levels is essential.              
• Be able to act at pace whilst have the ability to plan, prioritise and maintain attention to detail.